She.space respects the privacy of all users of this website. The personal data about you that we collect, process or use (‘Data’) is held securely and treated in accordance with this Policy. Whenever you give us data, you are consenting to its collection and use as explained at the time of collection and in this Policy, including our use of ‘cookies’ (see section 7).
We use your Data to communicate with you through several different channels, including direct mail and email (see sections 4 and 5). Our aim is to keep you up-to-date with all the latest news from she.space, however if you feel you no longer wish to receive direct mail or email communications from us, you are able to ‘opt out’ of them individually at any time (see section 6). If you would like to contact us at any time with regard to this Policy or its contents please contact: firstname.lastname@example.org
What personal data do we collect?
If you visit the she.space website, your Internet Protocol (‘IP’) address and other information relating to your visit will be tracked by a method called URL Rewriting where the link (URL) to any page on the site has a unique session ID appended to it (see section 7 for more details).
If you wish to interact with she.space, you will need to become a registered user of the site. That process will involve you providing us with Data about you – your name and email address.
After you first request information from she.space, book to attend a she.space event, provide us with your business card at a she.space event or become a registered user of she.space, we will collect other Data such as when you request information or publications, sign up for conferences or other she.space events or surveys.
Disclosure of information
She.space’s use of your Data for any of the purposes disclosed in this Policy, or any other purposes disclosed in any separate communication, may involve she.space sharing it with third party suppliers such as contractors, agents or professional advisers appointed by she.space to assist she.space in providing services, facilities and products.
In no other case, unless obliged to do so by law, will she.space sell, rent, lease or otherwise share your Data with third parties, unless you have provided your specific, positive and unambiguous consent.
What we use your data for
Data about you provided to she.space will be used for the purposes described at the time of collection. It may also be used for the other purposes described in this Policy. For instance, Data will be used by she.space to record she.space usage patterns and your use of she.space other services, goods and facilities, thus helping us to administer these effectively and provide the highest possible level of service. It also helps us better understand your needs and interests.
Data may also be used to send she.space users promotional communications as described in the ’Promotional Communications’ – section 5 below.
Unless you have previously opted out of receiving such communications (see ‘Opting out’ – section 6), your Data will be used by she.space for marketing, advertising and promotions (’Promotions’). These Promotions may advertise she.space events and other she.space services, goods and facilities. Because of this, Data may be shared with them solely for the purpose of informing you of such she.space events, services, goods and facilities.
You may at any time opt out of any future she.space communication, digital or non-digital, Promotional or non-Promotional. If you wish to opt out of email communications please use the ‘Unsubscribe’ link provided and follow the instructions. Alternatively, you can request to be unsubscribed by emailing email@example.com.
A cookie is a small piece of data that is sent from our web server to your browser when you visit she.space. It is stored on your hard drive. There are several types of cookie that are used to keep track of information needed by a site user as they travel from page to page within a website. We use a method called URL Rewriting where the link (URL) to any page on the site has a unique session identifier (session ID) appended to it. This allows she.space to track a user’s behaviour during each visit to the website (session) without the need to write a temporary cookie to their PC’s hard drive.
Other types of cookie can be used to track internet activity after the user has left a website. These are normally facilitated by organisations external to the website being visited and are generally known as ‘third party’ cookies. These usually have a long lifetime with several months being quite common. They are “harvested” and “refreshed” whenever the user visits a page where the same or a similar cookie is being used. We currently have a third party cookie written from she.space as follows:
We currently use Google Analytics to measure and analyse visitor information related to our web site. For that purpose, your IP address, Internet traffic data and data on your browser type and PC are collected. We will not use any of this data to identify you personally, it is used only to monitor and improve she.space. Internet browsers normally accept cookies by default, but it is possible to set a browser to reject cookies. If this is done it is important not to exclude the benign and useful cookies. Choose an option that rejects all third party and long-lived cookies. You can see a full list of the third party cookies used on on this site in our cookies policy.
We may supplement your personal data with other Data about you we have received from third parties, provided that they have obtained and shared that Data with us in a manner that is compliant with all relevant laws and codes. For instance a third party may be used to verify your payment details. We may also combine Data about your purchasing habits with similar Data about you to create a personalised user profile. We can then use this to send you communications which are more likely to be of interest to you.
Maintaining the information we hold about you
She.space aims to keep the Data it holds about you accurate and up to date. If at any time you want to verify, update or amend any Data we hold about you or if you become aware of possible errors or inaccuracies in that Data, please login and update or amend your profile on she.space. Please by aware that we do not store your credit or debit card details.
Links to third party sites
she.space may contain links to other sites, provided as a convenience to you. You are under no obligation to use these sites, but if you choose to do so, please be aware that these sites have separate content, privacy and data collection policies.
She.space may from time to time invite you to participate in surveys. This may occur online or using other communication channels. Anonymity of individual respondents and protection of personal details will be maintained except where you have expressly granted permission to the contrary. Information gathered through surveys will be researched and compiled on an aggregated basis and results may be published on she.space or elsewhere. Such results will not identify you. The information will be used to improve she.space and she.space products and services.
She.space places great importance on the security of all Data associated with she.space. Unfortunately no transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal data, we cannot warrant the absolute security of any Data you transmit to us online or to any other persons providing products or services online through she.space. You are responsible for maintaining the security of your passwords in your possession and/or any account information in your control.
If you order products or services from she.space, an outside delivery company where relevant and a credit card processing company may be used to fulfil the order and process payment. In these instances these companies do not retain, share, store or otherwise use personally identifiable information for any other purpose.
Notification of changes
She.space reserves the right to modify, alter or otherwise update this Policy at any time and users are encouraged to review this Policy from time to time.